Keelify vs Todoist

TL;DR

Todoist is the most refined task list on the market — fast capture, natural-language input, native apps everywhere. Keelify is something different: a weekly planner with habits and mood as first-class features alongside tasks. If you want a polished task inbox you can carry across every device, Todoist wins. If you want one calm app that shows your week, your habits, and how you feel — Keelify wins.

Side-by-side

	Todoist	Keelify
Free tier	Yes — generous	Yes — weekly planner + mood + 3 habits
Pro price	~$4 / month	$4.17 / month (annual)
Default view	Today / Inbox / Projects	Five- or seven-day week
Capture speed	Excellent — Quick Add anywhere	Good — modal + per-column add
Natural-language input	Yes (industry standard)	Yes — !priority, @category, #tag, dates
Habit tracking	No	Yes — research-backed strength score
Mood / motivation	No	Yes — daily sliders
Reflection	No	Three-part daily reflection (Pro)
Streaks / gamification	Karma + task streaks	Habit streaks with grace day
Native mobile app	iOS, Android, Mac, Windows, Linux	PWA install from browser
AI	Light AI features (2025+)	Juno — weekly narrative + daily rituals (Pro+)

Where Todoist is stronger

Capture-anywhere flow. Todoist's quick-add is unmatched. Browser extensions, email-to-task, share-sheet integrations — capture into your inbox is essentially zero friction. If your daily failure mode is "I had the thought and forgot to write it down," Todoist solves that better than Keelify does today.

Native apps everywhere. Todoist ships native applications for every major platform plus Apple Watch, plus solid offline. Keelify is a Progressive Web App — fast and offline-capable, but you install it through your browser, not the App Store. For some users that is fine; for others it is a real downgrade.

Maturity and ecosystem. Todoist has been refined for fifteen years. The integrations, third-party tooling, and community templates are deep. Keelify is new in 2026.

GTD support. Todoist's project / sub-project hierarchy and label model fits classic GTD workflows (areas → projects → next-actions). Keelify's structure is flatter — Work / Private / tags, not deep nesting. If you run GTD strictly, Todoist fits the methodology better.

Where Keelify is stronger

The week, not just a list. Todoist is fundamentally a list-of-lists organized by date. Keelify is a five-day or seven-day grid where the whole week is visible at once. Different metaphor; for most knowledge workers, the week is the more useful planning unit than the inbox.

Habits and mood as first-class features. Todoist does not track habits or mood. Keelify does both, and ties them back into the weekly view. By Sunday you can see whether the days you actually completed your top tasks are also the days you slept and moved enough.

Habit streaks designed against quitting. Todoist gamifies task completion with karma and streaks. Keelify uses streaks only for habits — and includes one grace day per 30 days so a single missed day does not end the streak. This is a deliberate response to the documented finding (Lally et al., 2010) that the missed day itself barely matters; what matters is the all-or-nothing thinking afterward.

Auto-transfer. Tasks you did not finish today roll forward to tomorrow automatically at midnight. You never start the day staring at yesterday's failures. Todoist also surfaces overdue tasks, but it labels them red — Keelify just moves them.

Three-part reflection. A daily three-prompt reflection (notes / what can be improved / gratitude) on Pro plans. Todoist has nothing like this.

AI that reflects, not pushes. Keelify's Juno (Pro+) writes a weekly narrative based on your tasks, habits, mood, and reflections — opt-in, English-only, with a hard $1 / user / month cost cap. Todoist's recent AI features are smaller in scope.

When Todoist is the right choice

You want a fast, polished task list that captures from anywhere and syncs natively across every device. Your relationship with productivity is "give me the inbox, I'll handle the planning." You do not want or need habit or mood tracking inside the same app. GTD as a methodology actually works for you.

When Keelify is the right choice

You want the week to be the unit of planning, not the inbox. You want habits and mood tracked next to tasks so the data on your week reflects more than your output. You want one calm app instead of three subscriptions. You want a permanent free tier and a low-friction Pro plan if you outgrow it.

How to use both

A reasonable split: Todoist as the inbox, Keelify as the week.

• New tasks land in Todoist via its excellent capture flow throughout the day.
• Once a day (during your morning plan), drag the tasks that actually matter for today and tomorrow into Keelify.
• Keelify holds your week, habits, mood, and reflection. Todoist stays the universal capture surface.

This works because the two tools are not really competing on the same axis. If that split feels like overhead, pick one — and the right one depends on whether the inbox or the week is the bigger problem in your day.

How to switch from Todoist to Keelify

1. Export Todoist tasks as CSV from a project's options menu.
2. Sign up for Keelify at keelify.com/signup — free plan is enough.
3. Bulk-add the next two weeks of tasks via Quick Add. Each line becomes a task. Use !high, @work, and date shortcuts to set priority, category, and date in one keystroke.
4. Add habits and the daily mood check-in if those matter. The free plan covers three habits.
5. Run Todoist for a week as a backup — capture lands there, and you decide each morning what to pull into Keelify.
6. Cancel Todoist Pro if Keelify has covered your week. If you decide capture-anywhere is irreplaceable, the parallel-tool setup is a fine permanent answer.